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Multiple Logins for your Website Forge Member's Area
January 3rd, 2007 at 10:16 am   starstarstarstarstar      

Over the last couple years more and more customers have been asking for the ability to provide additional logins with restricted access to their Member's Area.  Generally the reason was to divide the content management tasks among several people in the organization while maintaining the final control over Publishing the site.

 

 We recently added a sub-account feature that is in beta testing.  So now you can provide restricted access to certain pages and features within your web site.

 

 For example -- if you would like someone from your order fulfillment center to only access the order list and not access any other portion of the site you can simply create an account with this set of restrictions.

 

 We are looking for about 10 total beta testers.  Beta testers will receive this feature for free while in the beta testing stages.  We have 3 beta testers so far.  Please contact support@websiteforge.com if you wish to participate.

 

Shane Merem
www.websiteforge.com
Website Design and E-commerce

Brent says:
January 3rd, 2007 at 1:59 pm   starstarstarstarstar   Edit   

This is a great new feature and I have to say that this is going to be welcomed by many... us in particular. We were in need of limited access by certain individuals but we did not want to allow full access during the development stages of the site, so this is perfect.

 

Thank you for addressing the permissions issue, since we have several sites with you (pleased with them all) we were concerned about the sub-accounts having access to all the sites, but after your correspondence explaining that we can assign permissions to certain pages from several sites or just a single site AFTER we set the account up for the user it all made sense and is pretty self expainitory.

 

A couple of questions though...

 

1. Will you be enabling a limited tools option so we can restrict what the sub-account users may and may not do to their pages, just like you have within the Ad Module (which is fabulous by the way - kudos to whoever thgouht that up for you)?

 

2. Will you also have some notification to the site admin once a page has been changed/added/deleted so that they can review and re=publish the site?

 

Please advise... and again way to go.

 

Thanks,

 

Brent

Brent says:
January 3rd, 2007 at 4:43 pm   starstarstarstarstar   Edit   

One other thing I got to thinking about...

 

right now you have the login for sub-account users required to be from the main WebsiteForge panel, but wouldn't it make sense to have a login panel on the ACTUAL site for sub-account holders to be able to login to? This way if a site owner had remote workers all they would have to do is to go to the companies website to login rather than other companies site to gain access, also for sites such as mine, I want to allow the leaders of the different communities that will be on my site the ability to login and change information about their particular page(s) and would like them to be able to do so from my site rather than having to send them to WebsiteForge and have to explain to them why they are redirected and so forth.

admin says:
January 3rd, 2007 at 4:57 pm   starstarstarstarstar      

Hi. In answer to your questions.

 

1. Yes, we plan to restrict things like (credit card numbers, publish button, etc).
2. We have not yet considered an email when a sub-account does something. This can potentially generate alot of annoying email. May be better to just provide a popup message upon master login to show that someone made changes since the last time the main admin was there??
3. We have discusssed some ideas about how to provide a generic login for people that resell our services and want to give the end customer limited access to content and the e-store. We will have to get some more ideas on how to make this viable.

Brent says:
January 3rd, 2007 at 5:13 pm   starstarstarstarstar   Edit   

1. - Good to hear.

 

2. - I understand your concerns about potential annoying email, but from a site administrators view point I would think they would NOT want the pages that the sub-account providers published without first being reviewed by the site admin, and if the site admin does not login to the site several times per day (or goes maybe several days/weeks without logging in) they would not know that there are pages that need to be published since they would not get the pop up warning due to not logging in. Besides... I think the site admin will want to know what is being done on the site so he/she can closely monitor it, and I can not see the email notification being THAT numberous as to be an annoyance. Just my two cents. :-)

 

3. - Ok... I will be sure to wait and see what you guys come up with.

 

Thanks.

admin says:
January 3rd, 2007 at 5:20 pm   starstarstarstarstar      

OR.. To play devil's advocate.. Why would you as a site admin give access to someone that you can't trust? First you should be giving access to someone resposible and trustworth -- for maintaining some pages or fulfilling orders. If you don't trust them don't give them access. Right?

 

I think a notification that x pages were modified since your last login is pretty good to start. But to be emailed every time there is a change... From experience it will become a nuisance.

 

What do you think when you hear that perspective?

Brent says:
January 3rd, 2007 at 5:33 pm   starstarstarstarstar   Edit   

Touche'

 

But I can go one further :-) A magazine has an editor that always reviews pages and advertisements before it is published and for sale to the general public, no matter how much he trusts the writers and advertising people. I was not thinking in terms of trust, but rather in terms of making sure that the pages had the same flow to the site and that inadvertant things did not get said or posted by mistake. Mistakes do happen... as does life.

 

But I do see your point about the trust... and I agree with it, I was just looking at it from a human point of view so that any mistakes could be caught before publishing. Am I to understand then that whenever a sub-account holder goes into their page(s) that once they save them they are published, or at least they have the ability to publish from their page(s)? If that is the case, then does it only publish those pages or does it republish the whole site? Because if it is the latter, then you could potentially have a whole slew of unfinished pages or pages in status of change published to the live site... and then you really would have a problem. Which again points back to my idea of having one person in charge of making sure the site pages are ok to publish and then having the final authority to publish the site or those individual pages at the very least.

 

What say you to that? ;)

Olivia says:
January 3rd, 2007 at 5:42 pm   starstarstarstarstar   Edit   

We would like our site to be part of the beta testing as well since our family is rather large and demanding!

 

Olivia

Brian says:
January 3rd, 2007 at 7:02 pm   starstarstarstarstar   Edit   

I must agree with Brent on this issue, the Website master is the same as a magazine editor. Bottom line is the only person that really gets credit or discredit about a website is the Website master or in this case the magazine editor. :)
Brian

Brian says:
January 3rd, 2007 at 7:30 pm   starstarstarstarstar   Edit   

OK I put my foot in my mouth before I played with the new sub accounts function ( yes I learned my lesson here Shane and Terry :0 ) from what I can tell from playing with the new sub accounts function you need not worry about somebody making changes you do not like. I just setup up sub accounts for 2 of my people and I decided to give them specific power in only certain areas. So touching a web page or changes made is not an issue for me because I do all of my work with people around me and I show them the work before I publish it. I find this a nice quality control function for me.
I would like to see the persons name in the sub account while you are working on it. Like most people who run a store and a website and moonlight light as a paramedic sometimes I need to walk away from the computer to do something else and when I come back I can forget who's account I was working on.
Brian
Jack of all trades and Master of none :)

Brian says:
January 3rd, 2007 at 7:38 pm   starstarstarstarstar   Edit   

I noticed a bug when testing one of my sub accounts and when you click on my feedback forms to open up the branch directory it would not open up. :)
Brian

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